Athletic Administrator & Community Engagement

Whitestown, IN

Position: Athletic Administrator & Community Engagement

Reports to: Head of School

Supervises: Athletic Director and designated Athletics/Event personnel

Purpose

The Athletic Administrator & Community Engagement provides strategic leadership and oversight for TPCS Athletics while also supporting the planning and execution of key school-wide events that strengthen community, culture, and connection. This position will also be responsible for being a disciple of Jesus Christ to staff, students, families, coaches, and the community

This role is designed to bring greater vision, structure, accountability, and long-term planning to Athletics while providing leadership for major events that bring the TPCS community together. The Director will work closely with the Head of School, Athletic Director, coaches, school leaders, staff, volunteers, and community partners to ensure both Athletics and school events reflect the mission and values of Traders Point Christian Schools.

Responsibilities: 

Athletic Leadership & Oversight

  • Provide strategic leadership and direction for the overall TPCS Athletics program.

  • Supervise, coach, and support the Athletic Director.

  • Partner with the Athletic Director to develop a multi-year strategic plan for Knights Athletics.

  • Establish clear goals, expectations, and accountability for the Athletics department.

  • Evaluate athletic offerings, staffing, participation, facilities, and future program needs.

  • Strengthen coach development, evaluation, recruitment, and retention.

  • Ensure Athletics consistently reflects TPCS's Jesus-Centered, Relationally-Driven, and Educationally-Anchored mission.

  • Help develop a healthy culture among coaches, athletes, families, and the broader TPCS community.

  • Provide leadership in resolving significant athletic concerns when escalation is appropriate.

  • Partner with school leadership on athletic budgets, facilities, scheduling, and long-range planning.

  • Provide on-site operational leadership at a minimum of 30% of all TPCS home athletic contests, including the Traders Point Youth Football League (TPYFL), while attending additional athletic events assigned by the Head of Schools or as departmental needs require to ensure successful event operations. 

  • Work with the Athletic Director to coordinate and maintain the athletic master calendar for all practices, games, meetings, and special events. Work with the Upper School Administration to make sure there is a balance between schoolwork and games.

  • Work with the Athletic Director to recruit, interview, hire, supervise, mentor, and evaluate the coaching staff

  • Establish department policies and ensure compliance with IHSAA and school standards.

  • Approve student-athlete eligibility, transfers, and participation requirements.

  • Assist with facility scheduling and department-wide operations in collaboration with the Athletic Director

  • Work with the Finance team to develop and manage the athletic department budget

  • Approve departmental expenditures

  • Assist with concessions inventory purchasing, equipment replacement, and financial accountability.

  • Evaluate athletic offerings and recommend program additions, improvements, or restructuring.

  • Identify facility improvement opportunities.

  • Build community partnerships and increase engagement with Traders Point Athletics.

  • Develop initiatives that strengthen participation, sustainability, and long-term growth.

  • Assist with all athletic programs, including the Traders Point Youth Football League (TPYFL), to ensure quality experiences for student-athletes.

  • Recommend staffing improvements and organizational changes when appropriate.

Events & Community Engagement

  • Provide leadership and project management for designated school-wide events.

  • Develop timelines, responsibilities, budgets, and communication plans for major events.

  • Coordinate staff, volunteers, vendors, facilities, security, and other resources necessary for successful events.

  • Support events such as Homecoming, Snowcoming, Branches of Jubilee, Jubilee celebrations, and other community-building initiatives as assigned.

  • Create repeatable systems and event plans so successful events do not have to be reinvented each year.

  • Work across school divisions to create experiences that strengthen school culture and community.

Other duties as assigned

Status: full-time, 12-month, salaried position

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